Board Briefs

To access Board Briefs from past meetings, please email communications@eagleschools.net. 

 

April 10, 2013

During an Executive Session, the Board discussed real estate negotiations.

During the Work Session
The Board worked with Todd Snidow and Paul Hanley, George K. Baum & Co., to discuss the past election and polls to gain insights about future mill levies and bond initiatives.

During the Regular Session
Dr. Smyser reported on transportation safety concerns at Brush Creek.

Tessa Kirchner spoke about the School Accountability meeting she attended at Battle Mountain.

Kate Cocchiarella spoke about a Head Start meeting and a reception at the Ski and Snowboard Club Vail.

Carrie Benway spoke about the Special Education Advisory meeting she attended.

Ross Morgan shared news about a Town of Gypsum council meeting.

The Board approved a resolution for exchange of surplus land between the district and the town of Gypsum. No monies were exchanged. The district exchanged land at IK Bar for the Bindley Parcel immediately south of Eagle Valley High School.

 The Board supported expansion of our High School Late Start program to our Middle Schools. This provides opportunity for cross-school collaboration and in-school collaboration among teachers to build more effective and consistent lesson plans.

Phil Onofrio presented next year's budget and timeline, including attendance, funding and expense assumptions.

Jeanne McQueeney provided disclosure of a Private Interest that involves the flow-through of Payment in Lieu of Taxes grant monies to her company as directed by Eagle County Government as part of a grant competition she applied for. Importantly, neither the School Board, nor district employees participate in the Eagle County government grant process, nor does either the School Board or Eagle County government specify how McQueeney's company, Early Childhood Partners, use the awarded grant.

March 27, 2013

During an Executive Session, the Board discussed the Superintendent’s performance goals and evaluation.

During the Work Session
CASB discussed how a new Colorado Legacy Foundation grant will help school boards in governing during period of state driven educational reform.

Dan Dougherty, Director of Communications, suggested ideas about future community engagements.

During the Regular Session
The Board heard about the traffic safety at Brush Creek Elementary and the Board suggested a committee be developed to include staff, Town of Eagle and others to come up with a solution to increase the safety for BCES students.

Consent Agenda and Minutes were approved

Approved Miscellaneous Head Start Policies

Approved Resolution to Work with CASB as Part of the Colorado Integration Initiative

Phil Onofrio, Chief Financial Officer, addressed a community complaint about the Charter Academy’s new construction. Mr. Onofrio said that Eagle County Charter Academy did follow the rules and reached out to the community in the prebuilding process. The Eagle County School Board of Education does not, and did not, have any part in the approval of the building. Eagle County Charter Academy has its own board as well as their own legal staff that addresses this and other issues associated with the Charter.

TJ Johnson attended the Battle Mountain High School play of Footloose

Tessa Kirchner updated a group at Battle Mountain High School on the superintendent search

Ross Morgan read to students at Gypsum Elementary School, attended a BOCES meeting, and spoke to several principals about the superintendent search since the last Board of Education meeting.

Kate Cocchiarella attended a Head Start policy council meeting and also hosted a Breakfast and Books event at Red Sandstone Elementary Preschool.

Carrie Benway attended Special Education Advisory Committee meeting and also attended the Secrets of Colorado Mountain College gathering. Mrs. Benway attended plays at Homestake Peak Schools and Battle Mountain High School.

Jeanne McQueeney spoke more about the Secrets of Colorado Mountain College.

Shelley Smith, Director of Early Childhood Education, provided a program update focused on enrollment, projections, and Colorado Preschool Program expansion.

Approved Annual Report for Head Start

Approved Self-Assessment for Head Start

Approved of Grant Submission for Head Start

 

March 10, 2013

During an Executive Session, the Board discussed real estate negotiations.

During the Work Session
The Board interviewed consultants regarding the Superintendent Search and decided to begin an official search, with an interim superintendent as a back-up possibility if they weren’t happy with the quality of candidates.

During the Regular Session
The consent agenda and previous meeting minutes were approved.

Dr. Smyser acknowledged Eric Rippeth, Secondary Gifted and Talented Liaison for his work in the Lighthouse Project and Melanie McMichael, Director of Transportation for teaching her peers at a workshop during a conference hosted by the Colorado Department of Education.

Phil Onofrio, Chief Financial Officer, updated the members on sequestration and how it will affect our district.

Dr. Smyser spoke leaving the District and moving on to the position of Superintendent of Poudre School District in Fort Collins, Colorado; Dr. Smyser will leave her position at the end of the school year, June 30, 2013.

Tessa Kirchner spoke about attending the BoardTalk Engagement at June Creek Elementary School and also spoke about the Efec Apple Award which was awarded to Paul Steiner at Gypsum Creek Middle School. Mrs. Kirchner reminded everyone about the Evening of Stars on May 4, 2013 at the Beaver Creek Hyatt and the nomination deadline is on Friday, March 15, 2013.

Kate Cocchiarella said that she attended the BoardTalk Engagement at June Creek Elementary School, as well as a land resource meeting; Mrs. Cocchiarella also spoke about Homestake Peak Wizard of Oz performance coming up.

Mrs. Benway attended the BoardTalk event at June Creek Elementary School and the event at Battle Mountain High School, Rachael’s Challenge. Mrs. Benway also stated that she attended a sub-committee meeting for SEAC.

Selected CASB as Consultant for Superintendent Search.

Approved Eagle County Charter Academy Easement.

Approved 2013/14 School Year Calendar

Discussed facility maintenance costs

February 27, 2013

During Executive Session

The Board discussed a student's threatened special education lawsuit for the purposes of defining our position in negotiations, developing strategies and instructing our negotiators.

During Work Session

The Board discussed the Communications plan and direction proposed by Dan Dougherty, Director of Communications. The Board provided input and ideas, and committed to future discussions focused on communications.

During The Board Meeting

Regular business was conducted and the consent agenda approved.

Board President Jeanne McQueeney reaffirmed to staff and the public that the Board was hopeful that Superintendent Sandra would remain with the District, but that the Board had chosen a strategic plan and direction that they would continue on regardless, and that the Board is not interested in changing directions.

The Board discussed community engagement topics and committee 1338 input on SB 191.

The community-based finance committee presented the Quarterly Monitoring Report, indicating that the district is on track to keep within their budget for the year.

Heather Eberts, Director of Curriculum, spoke about the Educational Program.

February 13, 2013

During the Board of Education Meeting, the Board:

Felicia Battle addressed the Board, offering support of Dr. Smyser.

An email from Steve Coyer was read, offering support of Dr. Smyser.

Dr. Smyser shared Bill Gates’ Annual Letter, which singles out Eagle County Schools as a model for the nation. She also spoke of the Avon Elementary Clinic, principal evaluations, Lucy Buckley Training, Integration Grant, Walking Mountains, and negotiations with Eagle County Education Association.

Johnson provided an update on the District Accountability Committee meeting he attended.

Kirchner spoke about the Bill Gates Annual Letter.

Morgan reported on a facilities committee meeting, Mountain BOCES, and CASB meetings.

Cocchiarella reported on the important work of Walking Mountain Science Center and a Preschool Committee meeting she attended.

Benway shared an update on the Special Education Advisory Committee.

McQueeney updated the Board on a Mayors and Managers meeting, CASB meeting, regional meeting of Early Childhood Committee.

The Board asked the Facilities Committee to prepare a list of priorities.

The Board requested figures on the cost of changing FTE’s to be equal among all levels.

District Accountability Committee members Korrine Winstead, Debbie Sheehy, and Harry McQueeney provided final recommendations for the 2012-13 school year. Recommendations included a renewed focus on math, time for professional development, counselor support, additional FTEs at all schools. Specific needs in technology support and late starts were also addressed.

Board approved additional High School Courses.

During the Board of Education Work Session, the Board:

Debriefed on Board training with Jim Weigel, Teacher and Staff Engagements and Principal presentations.

 

January 23, 2013

Ross Morgan attended a School Accountability Committee meeting at Gypsum Elementary, and planned to attend a Facilities Committee meeting, BOCES retreat/meeting over the weekend.

During the Board of Education Meeting, the Board:

Approved Memorandum of Understanding Between Eagle County School District and Eagle County Health and Human Services.

Approved of Petition to Include Maloit Park in the Eagle River Water & Sanitation District.

Ross Morgan attended a School Accountability Committee meeting at Gypsum Elementary, and planned to attend a Facilities Committee meeting, BOCES retreat/meeting over the weekend.

Jeanne McQueeney spoke about CASB day at the State Capitol

District Accountability Committee the board asked if they would highlight the district needs and put together a priority list in addition to a dream or wish list.

Phil Onofrio introduced the community-based finance committee, Leslie Monroe, Kevin Brubeck, Nick Brinkman, Mike Trueblood. Each member shared their qualifications.

Onofrio presented the 2011-12 Audit. Mr. Trueblood spoke about the few findings of the auditors. Mr. Brinkman shared about two points that the auditors made and those issues were in segregation of duties due to a small size of staff in the business department.

Mrs. Monroe echoed the idea that findings of the audit were very good but the concern of the committee felt that reserves should be looked into and felt that at the very least it is worth a conversation. Reserves remain healthy, but were drawn down to offset budget cuts from the state.

McQueeney expressed the need for the reporting to be more “reader friendly” with a translation for the community on the state mandated reports.

Discussion of Class Sizes

• Class sizes at every grade level and classroom were presented

• Larger classes sizes are due to budget cuts and other issues

• Bubbles in attendance after the start of the year, and after October 1 were examined

• Creative solutions at schools were looked at

• Myths about class sizes exceeding the carrying capacity of classroom space were disputed

• Costs were shared to reduce the larger class sizes

• Our class sizes were compared to others in Colorado, and are still relatively low

• Community expectations for "right-sized' classrooms were reiterated.

The Board continues to review existing policies for clarification, revision, and omission.

Heather Eberts updated the Board on student results regarding CFAs.

During the Board of Education Work Session, the Board:

Participated in a Math Program Discussion.

Heather Eberts, Director of Curriculum, opened with introductions of Nicole Chartier, teacher at Red Canyon High, Susan Brainerd, teacher at Gypsum Creek Middle, Kim Biniecki, teacher at Homestake Peak, Kristi Scheidegger, teacher at Berry Creek Middle, Tami Payne, Assistant Principal/Athletic Director Eagle Valley High and Greg Doan, Principal at Eagle Valley High School.

The group discussed the curriculum and challenges facing the integration of the math curriculum, including available resources, and changes in the curriculum. Essential to the discussion is the impact of having reading and writing emphasized over recent years, and the corresponding decline in math scores. Overall, it was determined that time and dedication are the two components needing to be addressed to improve math achievement.

January 9, 2013

During the Board of Education Meeting, the Board:

Heard from Dr. Smyser on:

• The cold weather and the problems that we have had in our schools over the break with furnaces, frozen pipes etc
• Meetings she attended, State Council Educator Effectiveness, PTA/PTO presidents meeting, Vail Valley Foundation with Susie Davis, Land Resource Meeting
• The team representing Eagle County Schools at the “Teaching is Learning” conference in Phoenix, an all-expense paid trip through the Integration Grant

Reported their individual activities:

• Ross Morgan took part in a district wide building tour
• Kate Cocchiarella attended the Head Start Policy Council meeting and the Land Resource Committee meeting
• Carrie Benway attended the Special Education Accountability Committee meeting
• Tessa Kirchner toured facilities on the east end with Ross and Diana Scott
• Jeanne McQueeney met with the Colorado Legacy Foundation and attended a presentation by Senator Michael Johnston

Heard from CFO, Phil Onofrio on sequestration:

• The potential for automatic spending cuts related to the “fiscal cliff” that was postponed to March
• Fiscal issues that arise in, or after, March may require the use of reserves
• Adjustments, if necessary, will be made moving forward

Discussed plans for continuing staff engagements:

• Expressed the goal of having staff engagements to hear directly from teaching staff
• Reviewed questions suggested by Dan Dougherty and selected 12 for Dan to divide for each end of the valley
• Set the dates for the next two engagements on January 28 – Down valley and March 6 – Up valley

Discussed their experiences at the Colorado Association of School Boards Annual Convention Breakout Sessions:

• Kate Cocchiarella noted that our district is ahead of other districts across the state in curriculum, teacher pay-to-performance and the Reduction in Force policy
• Tessa Kirchner emphasized the importance of being advocates for our students and schools at the state level
• Jeanne McQueeney spoke about extending learning time, the whole child and modeling success across all schools in our district
• Most of the board members spoke about the importance of attending the convention and the invaluable information and input that they received

Approved the Monitoring Report for Governance Policy B/SR-1, Global Governance-Management Connection and B/SR-2, Unity of Control.

Approved the Monitoring Report for Governance Policy EL-11, Accomplishment Reporting to the Public.

• Dan Dougherty, Director of Communications, shared a draft of the letter that will go out to parents and the state website, schoolview.org, that contains all the data from the 11-12 school year in an interactive format.

• TJ Johnson spoke about the web site and the vast amount of information easily available to parents

Approved consent agenda, regular administrative business, and personnel changes

During the Board of Education Work Session, the Board:

Participated in a workshop lead by Jim Weigel from Colorado Association of School Boards. He lead the directors through the “abstracting-up” process and leadership skills around the policy governance. The Board participated in a discussion with a wide variety of topics and issues.

December 12, 2012

During the Board of Education Meeting, the Board

Certified the 2012 Calendar Year Mill Levy

Received a presentation on the 2011-12 Audit

Approved a Memorandum of Understanding with the Ski Club Vail for the use of Maliot Park

Approved a Monitoring Report for Governance Policy EL-12, via the District Accountability Committee Mid-year Report. All Principals asked for more FTE, math scores remain a concern, a late start across the board for all schools for professional development time.

Received a 1338 Committee Update

Received the Early Childhood Strategic Plan from Shelley Smith

 Received Head Start Annual Board Training and Program update

Approved the submission for a non-competitive 5-year grant award

Approved the personnel list

Approved Monitoring Report for Governance Policies GP-1, 3, 4, 5, 9, 10, 11, 12, 13

During the Board of Education Work Session, the Board

Participation in a discussion with principals from the west end schools regarding their Unified Improvement Plans

November 29, 2012

During the Board of Education Meeting, the Board

Participated in a retreat on board leadership and worked through several activities to focus on the district and the future possibilities, followed by an activity to plan steps needed to take ideas to full fruition.

November 14, 2012

During the Board of Education Meeting, the Board:

• Members received an update on Wayfinder

  WAYFINDER is a multi-agency partnership to deal directly with the coordination of care and intervention for youth ages 10-18. ECS is continually screening our student population based on the three proven factors of attendance, course failure and Grade point Average (GPA). The past two years have established an infrastructure that has networked key agencies in the county. After the first quarter of this year we have a list of students at each middle and high school that we are either working directly with or monitoring.

  The number one key finding is Latino males continue to be the least successful in our system particularly in secondary schools. These students seem to be four times more likely to come on the radar and we are continuing to look at the resources, strategies and opportunities needed to support these students in the system.

  We are currently working to secure long term funding through organization commitment and buy-in.

• Members received a presentation on Special Population Programming Needs

  The CDE recently approved our application for independent operation for from the BOCES for 2013-2014. Additionally, as we move toward the Administrative Unit (AU) status, discussions are taking place to create a vision that will solidify programs to round out our service we provide to support our students with disabilities.

  1. To date we are spending a large sum of budget dollars to serve students with Autism. ECS must figure out how to better serve these students in a more cost effective manner. Students on the spectrum can require staff to participate in intensive training for instruction and restraint. Some of these students require multiple adults throughout their daily school experience for safety, modified transportation and specialized teaching settings and in rare cases residential placement either in or out of state.

  2. The biggest challenge right now is finding highly qualified Special Educators who are willing to step in to the openings we currently have to date. Toughest positions include: cognitive needs teachers, school psychologists, speech language therapists, Behavior Specialists, Medicaid coordination.

  3. Program Development-ECS continues to look for ways to expand the local experience for our students with disabilities. We continue to refine and develop processes and protocols around:

  a. Response to Intervention (RTI)

  b. Transition (15-21)

  c. SWAP (School to Work)

  d. Customized Employment

  e. AU process and supports

  4. We are looking to expand the Master teacher configuration we currently have with our GT group of teachers

• Recognized The 2013: Year of the Student Project is a growing coalition of individuals and organizations calling on the General Assembly to make 2013 "The Year of the Student," using the legislative session to create and find funding for a P-20 education finance system that matches reforms, mandates and accountability measures with the resources necessary to ensure that every student is successful. The Board expressed their support of the project.

• Final Official Student Count

  There are 6,408 students in the district this year, up from 6,344 in 2011-12 and 6,181 in 2010-11, including charter school and preschools.

• Board received the First Quarter Financial Report

  • Using only September salaries, the annual estimate is $29,870,580.

  • September benefit expenses as a basis for projection yields $8,093,268.

• Standards Based Education Selection

  1. EL-13 deals with Standards Based Education. This includes curriculum, content standards, and appropriate assessments. EL-15 refers to the process used to select and adopt Instructional Materials.

  2. Monitoring of the District’s curriculum indicates that it is commensurate with state standards and local state assessments. ECS has adopted the Colorado Academic Standards. All newly designed curriculum is based upon the state standards.

  3. The Office of Curriculum, Instruction, and Assessment monitors the need to adopt new curriculum materials in order to support required district curriculum.

  4. ECS is using the Rigorous Curriculum Design process to develop new curriculum. As Units of Study are completed, teachers are surveyed regarding materials/ resources used as well as materials/resources needed. Information gathered will be used to inform future purchases of instructional materials.

  5. When textbooks and/or curriculum resources are being reviewed for potential purchase, attention is given within the process to ensuring that the resources align to the academic curriculum, address gender equity and the multicultural nature of our district, and are research-based.

  6. With the current state of district budget cuts and state school funding, all major materials adoptions are currently on hold

• Approved Personnel list
  

In the work session prior to the Board Meeting, Board Members

• During the Worksession, Board members reviewed each East End school’s Unified Improvement Plan presented by Principals. Uniformed Improvement Plans are Colorado Department of Education requirements that present an executive overview of each school’s performance indicators and goals for growth and improvement.

October 24, 2012

During the Board of Education Meeting, the Board:

• Approved Resolution recognizing October as the Month of the Principal
  
• Approved Resolution recognizing National Bus Safety Week
• Received feedback from the Educational Foundation of Eagle County
• Reviewed student transfer data to understand where students went when transferring out of schools and where they came from when transferring into schools
• Approved District Accountability Advisory Committee Members
• Approved Lease agreement with Pooh Center
• Approved changes in Board Member Committee appointments
• Approved personnel list

In the work session prior to the Board Meeting, Board Members

• Reviewed Building Capacity Study conducted by TAB Associates, Inc.
• How was our capacity rating impacted by an increase in our desired class size?
• Can smaller classrooms of older buildings accommodate the increase in students per class?
• How did changes in room use, change our capacity rating?
• How was our capacity effected when we excluded Pre-K classrooms from total square footage?
• What is the basis for calculations? Standardized square foot per student allowances for elementary, middle, and high school learning environments.
• Capacities excluded specials to allow for home classrooms

• Reviewed and discussed presentation titled "SB 191 Into Action", the state model for Educator Evaluation Pilot Training

October 10, 2012

During the Board of Education Meeting, the Board:

• The Board of Education announced and congratulated Superintendent Smyser for being named Superintendent of the Year for the State of Colorado
  
• CFO Phil Onofrio updated the status of the formation of a Finance Committee
• CFO Phil Onofrio shared preliminary enrollment numbers as of 10/01 -- 6,225 students compared to last year's 6,143 students, an increase of 82 students
• Reviewed 5-year score summaries of Advanced Placement courses
• Approved Accountability of Superintendent, Delegation to Superintendent, and Superintendent Performance Targets
• Approved Student Attendance Policy
• Approved Organizational Chart, remapped due to staff reductions, and Personnel List

In the work session prior to the Board Meeting, Board Members

• Reviewed progress and received presentation on Common Formative Assessments
  

• Reviewed progress on the new Teacher and Principal Evaluation System

September 19, 2012

In the work session prior to the Board Meeting, Board Members:

• Received a presentation from Kids Count Colorado that compares the overall well-being of kids in Eagle County with the kids in other counties, and kids in the state as a whole
  
  • The report takes a close look at kids in the top 25 education districts in the state, comparing a range of wellness indicators so that educational and community leaders can serve the children in their community better

• Children in Eagle County are fairing better than most, but we still have children in need

• Visit http://www.coloradokids.org/ for more information

• Received a presentation from Colorado State Representative Tom Massey and The Colorado Legacy Foundation on the Colorado Integration Program, a grant funded program piloted by 13 school districts across the state, including Eagle County

• This is an integrated model of teaching and learning designed to significantly improve student achievement and readiness for college or career after high school

• Eagle Schools are in the second year of the three-year implementation plan

• Representative Massey said that Eagle Schools are “well ahead of the curve” and thanked the district and community for piloting the program adding, “what we learn from your district, we’ll roll out statewide.”

• Visit http://colegacy.org/colorado-integration-project-2/ for more information

• Coinciding with the Colorado Kids wellness report, Mike Gass presented information about the new Wayfinder program.

• Wayfinder coordinates existing state support agencies, including the schools, to make it easier for at-risk students to get the help they need to overcome challenges and be successful

• Included in the Wayfinder program are risk indicators that allow school administrators to identify children who are showing warning signs of trouble so that they may intervene early in the cycle and coordinate care

• The “wayfinder” in the Wayfinder program is a centrally-positioned, federally-funded case manager who can meet with children in need, and their families, to recommend and organize support from state and federal programs that already exist, but have not had a way to cross communicate

During the Board of Education Meeting, the Board:

• Received an update on Early Childhood Education and approved the Review Action Plan
  

• Approved the District Accountability Committee membership and the School Accountability Committee Training program

• Discussed the District’s Strategic Work Plan

• Approved personnel list

September 5, 2012

• Discussion of Superintendent’s Performance,Evaluation and Targets
• Superintendent Report, Board Reports
• Approval of Resolution for Sale and Surplus Land
• Approval of Land Sale to SOS Outreach
• Approval of Open Meetings Law-Start Time Changes
• Approval of Board of Education Seats Re-District
• Approval of CHSAA Affiliation for Middle School Sports
• Approval of Monitoring Report for Governance Policy EL-8, Fiscal Management
• Approval of Monitoring Report for Governance Policy GP-3, Board Job Description
• Approval of Monitoring Report for Governance Policy EL-5, Staff Compensation

August 22, 2012

• Discussion of Board Self-Evaluation Process
• Approval of Resolution Declaring Property Surplus in Maloit Park
• Approval of Contract to Sell Surplus Parcels to Ski & Snowboard Club Vail for Use of Training Facility and Student/Staff Housing
• Jr. Achievement Program Update
• Update of District Improvement Strategy
• Discussion of District 2011-12 Climate Survey Results
• Approval of Monitoring Report for Governance Policy E-1 (Student Results
  TCAP Scores)
• Approval of Monitoring Report for Governance Policy EL-6 (Staff Evaluation) Performance Pay-out Update
• Discussion of Colorado Association of School Boards (CASB) Resolutions and Conference Schedule
• Approval of Monitoring Report for Governance Policy EL-19 (School Safety)
• Approval of Monitoring Report for Governance Policy GP-8 (Agenda Planning)
• Approval of Designated Election Official

June 27, 2012

• Non-Renewal Appeal Response
• Approval of Personnel List
• Donation of Staffing Funds Administrative Policy Update
• SOS Outreach Student Impact Study Results
• Approval of High School Music Fee Increase
• 2012-13 Budget Adoption
• Approval of Cash Flow Loans
• Approval of Supplemental Budgets
• Approval of Beginning Fund Balance and Interfund Borrowing Resolutions
• Approval of Monitoring Reports

May 23, 2012

• Walking Mountains Update 
• Integration Grant Project Update
• Retirement Celebrations
• Colorado Preschool Program Update
• Approval of Education Foundation of Eagle County Supporting Documents
• Approval of Activity Fees
• Budget Update
• Approval of Cancelling July 11, 2012 Board Meeting and Setting Retreat Date and Topics

May 9, 2012

• Special Education Advisory Committee Discussion
• Reduction in Force Appeal Response
• Approval of Monitoring Report for Fiscal Management
• Approval of Monitoring Report for Communication and Counsel to the Board
• Approval of Monitoring Report for Standards-Based Education and Instructional Materials Selection and Adoption Curriculum Plan
• Approval of 2012-13 School Board Meeting Calendar and Location

April 25, 2012

• Student Achievement Update
• Approval of Donation/Giving Policy
• Approval of Change to Medical Benefits
• State Revenue Update
• Approval of SOS Outreach Memorandum of Understanding regarding Maloit Park Ropes Course and Campsites

April 11, 2012

• New America High School Location Change
• Approval of Donation Policy
• Summer Dual Enrollment Update
• Update on Principal Evaluation System
• Medical Benefits Update
• Update of District Improvement Strategy
• Approval of School to Work Alliance Program (SWAP) Grant
• Approval of Early Childhood Partners Contract
• Approval of Monitoring Report for Governance Policy EL-17 (Student Conduct and Discipline).

March 28, 2012

• Donation Philosophy Discussion
• New America High School Location Change
• Early Childhood Education Update
• Approval of Head Start Grant
• ERSEA Policy Approval
• Approval of Statement in Support of Multiple Career Paths, Ongoing, Applied Professional Growth, Instructionally-Focused Accountability and Performance-Based Compensation
• Approval of Sponsorship Policy
• Approval of Donation Policy
• Climate Survey Input
• Specials/Electives and Staffing
• Approval of School-Related Fee Increase and Update on Athletic Fees
• Approval of MOU between Snowboard Outreach Society and Eagle County Schools for Building Use
• Approval of Monitoring Report for Governance Policy EL-14 (Educational Program, High School News Courses Report)

March 14, 2012

• Facilities Committee Update
• Approval of Monitoring Report for Goveranance Policy EL-12 (Commitment to Accomplishment and Accountability, DAAC End-of-Year Report and Charge for 2011-12)
• Approval of Early Childhood Governance Policy
• Approval of Monitoring Report for Governance Policy GP-3 (Board Job Description)
• Update from Employee Benefits Trust (EBT) Committee Regarding Benefits for Part-time Employees
• Plans for Future Finance Committee
• Eagle County Schools Alignment with SB-191

February 29, 2012

• Non-School Personnel Budgets and Cuts
• Approval of Personnel List
• Approval of Early Childhood Strategic Plan and Early Childhood Self-Assessment
• New America High School
• Approval of Memorandum of Understanding for School Based Health Clinic
• Transportation Department
• Technology Department
• Capital Reserves and Proposed Donation/Alternative Funding Source Policy Discussion

February 8, 2012

• Approval of Memorandum of Understanding Between Eagle County School District and Eagle County Health and Human Services
• Presentation of 2010-11 Audit
• Update on District Improvement Strategies
• Determination of Class Size and Class Size Policy Discussion
• Proposed Donation/Alternative Funding Source Policy
• Savings to the Employee Health Benefit Plan
• Approval of Monitoring Report for Governance Policy EL-8 (Fiscal Management)

January 25, 2012

• Approval of 2012-13, 2013-14, 2014-15 School Year Calendar
• District Accountability Advisory Committee Mid-Year Update and Recommendations
• Approval of Location Change of Red Table Preschool
• Alternative Funding Sources and Donation Policies
• Class Size Policy First Reading
• Approval of Declaring a Fiscal Emergency
• Update on Budget Information
• Budget Committee Update and Final Recommendations
• Transportation Department Update
• Athletic/School Related Activity Fee Increase
• High School Dual Enrollment and Advanced Placement Classes
• All Non-School Personnel and Programs
• Approval of Small School Allocation

January 11, 2012

• Approval of Open Meetings Law
• Approval of Additional Board of Education Meeting for February 29, 2012
• Approval of Head Start Policies
• Update on Budget Information
• Closing Infant Program at Red Table Preschool
• Location Move of Red Table Preschool
• School Consolidations
• Variances
• Facilities and Technology Budgets and Funds (Capital Reserves, Use of Construction Funds, Computer Rotation)
• Principal Pay
• Performance Pay/Professional Development/Mentor-Master
• Furlough Days/Four-Day Weeks/Calendar Changes
• Staffing Ratios and Central District Office Staffing
• School-Based Health Clinic
• Alternative Funding Sources and Donation Policies 
• Approval of Monitoring Report for Governance Policy B/SR-1 (Global Governance-Management Connection) and B/SR-2 (Unity of Control)

December 14, 2011

• Head Start Training and Update
• Extension of Red Mountain Ranch Post-Closing Agreement
• Approval of Ski & Snowboard Club Vail and Eagle County Schools Revised Memorandum of Understanding
• Presentation of 2010-11 Draft Audit
• Certification of 2011 Calendar Year Mill Levy
• Budget Item Discussion

November 16, 2011

• Public Participation
• Process and Timeline for Development of Budget
• Budget Discussions on Various Topics
• Resolution Approving the BEST Grant for ECCA

November 9, 2011

• School Plans/School Accreditation
• Administration of Oath of Office to New Board Members
• Election of Officers
• Approval of Red Canyon High School Building Lease
• Approval of Early Childhood Program Head Start Annual Report
• Discussion of 2010-11 Climate Survey Results
• Strategic Plan Final Approval
• Appointment of Board Members to Committees

October 12, 2011

• Approval of Exemption Plat for Maliot Park
• General Warranty Deed and Cross Creek Easement Agreement
• Approval of Town of Gypsum Intergovernmental Agreement for Bike Path Maintenance
• Fund Overview
• Head Start Policy Update
• Homestake Peak Class/Grade Scheduling Update
• Approval of District Accountability Advisory Committee Members
• Strategic Plan First Reading

September 21, 2011

• Annual Update on Data and Calculations of District Performance Pay and Evaluation
• Update on SB-191
• Strategic Plan Rough Draft
• Follow-up on 2009-10 First Time Proficient Student Data

September 7, 2011

• Approval of Eagle County Charter Academy Land Lease Amendment
• Gifted/Talented Update
• Update on District Improvement Strategies

August 24, 2011

• Mill Levy Override Discussion
• Approval of Mill Levy Override Ballot Question
• Approval of Ski & Snowboard Club Vail Building Use
• Amendment 1 (Kitchen Use)
• Approval of Red Table Early Learning Center Lease
• Update on Performance Pay

August 17, 2011

• Discussion of Possible Mill Levy Override Options

August 10, 2011

• Discussion of Possible Mill Levy Question
• Discussion of Cancelling the August 21, 2011 Special Board Meeting
• Approval of End-Zone Dedication at Battle Mountain High School
• School-Based Health Clinic Update
• First Reading of Proposed Sponshorship Policy
• Discussion of Integrated Math

July 13, 2011

• Customer Service Training Update
• Mill Levy Community Poll
• Discussion of Possible Mill Levy Question
• Approval of Memorandum of Understanding for Homestake Peak School and Vail Rec District
• Discussion of Agenda Items for Board Retreat
• Approval of Date for Special Meeting to Discuss Placing of Mill Levy Override Question on Ballot
• Approval of Revised Memorandum of Understanding for Nordic Track with Ski & Snowboard Club Vail
• Approval of Garden Dedication at Brush Creek Elementary School
• Approval of Colorado Preschool Program Partner Contract
• Principal Induction and Evaluation Program Update
• Approval of Early Childhood Education Policies/Head Start Requirement
• Designation of Election Offical and Participation in Coordinated Election for Seat Vacancies and Possible Mill Levy Override
• Resolution in Support of Colorado Association of School Boards for Ballot Initiative 25 to Increase Funding for Education in Colorado Statewide

June 8, 2011

• Discussion of Proposed Budget Cuts, 2011-12
• Budget Adoption and Required Resolutions
• Approval of 2010-11 Supplemental Budgets for Transportation Fund and Employee Benefit Trust Fund
• Approval of Cash Flow Loans
• Approval of Network Equipment Maintenance Agreement and Additional Network Infrastructure Lease Purchase
• Aprroval of Cancelling June 22, 2011 Board Meeting and Scheduling July 2011 Board Retreat Date
• Update on Board Seat up for Election
• Update on Summer Construction and Repairs at Various Schools throughout the District
• Approval of Resolution Concerning Regulatory Relief for American Schools

May 25, 2011

• Homestake Peak Update
• Red Canyon High School (RCHS) Alternative Campus Discussion
• Discussion of Proposed Budget Cuts
• Update on District Improvement Strategy
• Calendar Approval of Exact Dates of Furlough Days
• RCHS Alternative Campus Status Approval
• Final Comments to the Board of Education from Principal Coach Molly Bensinger-Lacy

 

May 11, 2011

• Board Protocols for Meetings
• Discussion of Priorities for Future Funding
• Discussion of School and Activity Fees
• Discussion of Proposed Budget Cuts (Update on Property Taxes)
• Audit Letter Responses
• Approval of Town of Minturn Annexation
• District Improvement Status
• Presentation of Third Grade CSAP Results
• Early Childhood Education Update
• Approval of Head Start Policies and Colorado Preschool Program Annual Report
• Approval of School and Activity Fees
• Approval of New Policy to Name Portions of School/Campus
• Approval of 2011-12 School Board Meeting Calendar and Education

April 27, 2011

• Discussion of Proposed Budget Cuts
• Sponsorship Discussion
• Fresh Approach Update
• Inter-Agency Student Referral and Assistance Network Update
• First Reading of New Policy to Name Portions of School/Campus

April 13, 2011

• Variance Procedures
• Discussion of Proposed Budget Cuts
• Approval of Ski & Snowboard Club Vail Lease - Building Use
• Approval of Ski & Snowboard Club Vail Lease - Land Use
• Snowboard Outreach Society Memorandum of Understanding Regarding Maloit Park Ropes Course
• Snowboard Outreach Society Memorandum of Understanding Regarding Summer Use of Minturn Middle School Building
• Discussion and Approval of Proposed Uses of Bond Premium
• Design Alternative School Program
• Discussion of New Policy to Name Portions of School/Campus

April 6, 2011

• Superintendent Report
• Discussion of Proposed Budget Cuts

March 23, 2011

• Customer Service Brainstorming Session
• Discussion of Proposed Budget Cuts
• Approval of Monitoring Report for Governance Policy GP-3 (Board Job Description)
• Approval of Head Start Grant Application
• Approval of Head Start Selection Criteria
• Public Education Foundation Update
• Eagle Valley High School Foundation and Eagle Valley High School Drug Task Force Update

March 9, 2011

• Budget Discussion
• Mill Levy Discussion
• Public Participation
• Approval of Early Childhood Partners Contract
• Approval of First Amendment Charter Academy Ground Lease
• District Improvement Strategy Update
• Revisions to ECS Graduation Requirements
• Discussion on Proposed Policy to Name Portions of School/Campus

February 9, 2011

• Preschool Budget and Facilities Discussion
• Budget Committe Recommendations/Update
• Early Childhood Review and Approval of the Annual Head Start Self-Assessment
• Summer Pre-K Project Update
• Red Table Early Learning Center Lease
• Healthy Kids Survey

January 26, 2011

• Approval of Intergovernmental Agreement Between Town of Vail and ECS
• District Advisory Accountability Committee (DAAC) Mid-Year Update
• District Improvement Strategy
• Leadership Changes Discussion
• Approval of Superintendent's Contract
• Approval of Resolution to Designate and Reserve Funds to Meet Future Financial Obligations
• High School Curriculum Rigor and High School Semester Discussion
• Final Approval of 2011-12 School Year Calendar

January 12, 2011

• Budget Committee Update
• Colorado Association of School Boards (CASB) Debrief
• Presentation of the 2009-10 Final Audit
• Approval of Open Meetings Law Resolution
• Approval of District Advisory Accountability Committee (DAAC) Membership List

December 8, 2010

• Trimester and Semester Discussion
• Certification of 2010 Calendar Year Mill Levy
• 2009-10 Audit
• Approval of RFP for the use of Minturn Middle School Building
• Early Childhood Update and Approval of Policies
• Strategic Plan and 2009-10 Annual Head Start Report

November 10, 2010

• Minturn Middle School RFP Update
• Facilities Planning Committee
• Marking and Communications Plan
• Discussion of Capital Project to Move Water Pump at Maloit Park
• Participation in the State of Colorado Interest-Free Loan Program
• High School Gifted Update
• High School Curriculum Work Update
• 2009-10 Climate Survey Results
• Healthy Kids Survey Results

October 27, 2010

• Town of Gypsum
• Discussion and Next Steps Regarding the Strategy for the Maximum Utilization of the Minturn Middle School (MMS) Facility
• State Budget/Possible Implications for 2011-12/Plans for Budget Committee
• Wireless on Buses
• Approval of 'Homestake Peak' Name for the new Pre-K-8 school
• Discussion and Support of National Education Standards
• Head Start Update and Preschool Council Update

October 13, 2010

• School Plans and School Accreditation
• Site Selection and Capacity Needs Update
• Technology Update
• Trending Data Presentation
• Naming of Dowd Junction Pre-K-8 School
• Commitment to Accomplishment and Accountability EL-12 and Update on District Improvement Strategy
• Discussion of CASB Resolutions
• Approval of Programmatic Branding of Schools

September 22, 2010

• Fund Development Overview
• Walking Mountains
• Evaluation System and Value-Added
• Dowd Junction COP Financing Update
• Approval of the Eagle County Charter Academy (ECCA) Contract Renewal
• Approval of DAAC Membership List
• Project-Based Learning Update
• Discussion of Programmatic Branding of Schools
• PBIS Update
• Preschool Update

September 8, 2010

• Progress Report on District Improvement Strategy
• Cordillera Motorcycle Association Foundation

August 25, 2010

• Food Services Update
• Dual Enrollment and Advanced Placement Classes
• Approval of Memorandum of Understanding with Ski & Snowboard Club Vail Regarding a Nordic Trail
• Approval of Tax Anticipation Note
• Approval of Dowd Junction Borrowing Parameter Resolution
• Discussion of Senate Bill 205 and Possible Bond Question for Cash Flow as a Result of Amendment 61
• Approval of Adopting Resolutions in Opposition to Amendments 60 and 61 and Proposition 101
• Exceptional Student Services and Gifted and Talented Update
• Discussion of Timeline for Re-naming New America High School and Meadow Mountain Elementary School/Minturn Middle School
• Presentation of CSAP Scores and Number of Students Reaching Individualized Targets and Performance Pay Update

August 11, 2010

• Major Gifts Program
• Approval of Apple Computer Lease
• Discussion of Time Line for Cash Flow
• Discussion of Senate Bill 205 and Possible Bond Question for Cash Flow as a Result of Amendment 61
• Discussion of MOU with Ski & Snowboard Club Vail Regarding Use of Maloit Park
• Approval of Application for Maloit Park Annexation, Zoning and Subdivision Request
• Presentation of District Focus Area for 2010-11
• Approval of Annual Report for Governance Policy E-1 (Student Results) and Presentation of CSAP and ACT Results
• Designation of Election Official

July 14, 2010

• Real Estate Committee Update
• Joint Meeting with County Commissioners
• Board Technology Training
• Approval of Funding for Dowd Junction Site
• Local Contractor Participation in Construction Projects
• Approval of Copier Contract
• Approval of Additional Borrowing for Cash Flow
• Exceptional Student Services Update
• Approval of Head Start Coaching Grant
• Discussion of 2010-11 School Year Calendar

June 9, 2010

• 2009-10 School Marketing Project Update
• 2010-11 Budget Adoption and Required Resolutions
• Approval of Supplemental Budgets for Food Service, Transportation, Employee Benefit and Designated Grand Fund for 2009-10
• Discussion of Dowd Junction Site
• Amendment 61 Update
• Approval of Multi-year Lease of CISCO Equipment
• Approval of Colorado Preschool Program Request for Proposals
• Approval of Head Start Supplemental Grant
• Approval of Consolidated Plan for Federal Programs

May 26, 2010

• Curriculum, Instruction and Assessment Update
• State Cancels Interest-free Loan Program Update
• High School 21st Century Learning Teams presentations
• Technology Update
• Approval of Monitoring Report for Governance Policy EL-13 and EL-15

May 12, 2010

• Presentation of Preliminary Budget
• Presentation of High School Audit Report
• Presentation of 3rd Grade CSAP Results
• Approval of Monitoring Report for Governance Policy EL-8
• Approval of Monitoring Report for Governance Policy EL-10
• Approval of 2010-11 School Board Meeting Calendar and Location

April 28, 2010

•  Wellness Committee Update
• Interview of Board Candidates for District B
• 2010-11 Budget Update
• Approval of New America School as an Eagle County School District Site
• Early Childhood Quarterly Report and Approval of Enrollment Policies
• Approval of Monitoring Report for Governance Policy EL-12

April 14, 2010

• Progress Report on Policy E-1
• Interview of Board Candidates for District B
• 2010-11 Budget Update
• Cash Flow Loan Update and Amendment 61
• Approval of Extension of Contract to Meet the Wilderness/Snowboard Outreach Society
• Update of Progress of Renovation for Dowd Junction Pre-K-8 Site and Approval of Resolution Directing CFO to Arrange for the Financing of Improvement to the Former Battle Mountain High School Facility
• Gifted and Talented Update
• Approval of Monitoring Report for Governance Policy EL-17
• Approval of Monitoring Report for Governance Policy E-1

March 10, 2010

• Head Start Grant Approval
• Approval of Resolution Declaring a Vacancy in District B
• Approval of PILT Resolution
• Discussion and Possible Decision of Plans for Old Battle Mountain High School/Dowd Junction Site (DJS)
• 2010-11 Budget Update
• Approval of Monitoring Report for Governance Policy GP-3
• Approval of Monitoring Report for Governance Policy EL-14
• Discussion of District Staffing

February 24, 2010

• Continued Discussion of Old Battle Mountain High School (BMHS)/Dowd Junction Site (DJS), Related Facilities and Land Resources
• Joint Meeting with Board of County Commissioners
• Early Childhood Review and Approval of the Annual Head Start Self-Assessment

February 10, 2010

• Discussion of Old Battle Mountain High School (BMHS)/Dowd Junction Site (DJS), Related Facilities and Land Resources
• District Sponsorships Philosophy Discussion
• Discussion of Philosophy on Programmatic Branding of Schools
• Teacher Incentive Fund (TIF) Components and Cost
• Re-authorization of $1,000,000 Line of Credit at Wells Fargo
• Approval of Payment in Lieu of Taxes (PILT) Committee
• Approval of Monitoring Report for Governance Policy EL-8

January 27, 2010

• Discussion of Old Battle Mountain High School (BMHS)/Dowd Junction Site, Related Facilities and Land Resources
• Race to the Top Grant
• District Sponsorhips
• Presentation of Eagle County Schools Annual Accreditation Report
• Approval of Quitclaim Deed for Chatfield/Bartholomew Ditch
• Presentation of 2008-09 Audit
• Approval of Repealing Governance Policies E-2 and E-3
• Approval of School Performance Plan for Vail Ski & Snowboard Academy (VSSA) and Eagle County Charter Academy (ECCA)

January 13, 2010

• 2010-11 Budget Development
• Presentation of Professional Development Plan
• Continued Discussion of Schools of Choice Philosophy
• Approval of Memorandum of Understanding (MOU) Regarding Use of Gypsum Sports Complex
• Approval of Open Meetings Law Resolution
• Approval of Agreement for Services with Jean Bonelli
• Approval of Monitoring Report for Governance Policy B/SR-1 and B/SR-2
• Approval of Monitoring Report for Governance Policy EL-12